management costs in FP7
May 21st, 2008 — mmasiI have 3 main questions:
-Would like to confirm what management tasks could be developed by a partner that is not the coordinator.
-what management tasks can be subcontracted, and finally,
-also, which of them should be allocated to MGT or OTHERS.
Thank you.
May 28th, 2008 at 8:40 am
You could check the financial quidelines for these questions. On page 11 the coordinator tasks are elaborated including the 3 questions that you raised.
It says:
“Article II.2 of GA – Organisation of the consortium and role of coordinator
There is always only one project coordinator who is responsible for the tasks defined in Article
II.2.3 of GA and who represents the Consortium vis-Ã -vis the Commission.
Can these coordination tasks be performed by other beneficiaries/third parties?
The tasks attributed by the GA to the coordinator in the above-mentioned Article cannot be
subcontracted or outsourced to a third party. The role of coordinator of the GA is defined by
these tasks defined in Article II.2.3 of GA. Furthermore, these tasks may not be carried out by
other beneficiaries.
Can part of the management tasks be performed by other beneficiaries?
Coordination tasks are part of the “management tasks”; however, “management tasks” include
tasks beyond those of coordination of the project, and those tasks can be performed by
beneficiaries other than the coordinator. In this sense, some management tasks will be performed
by other beneficiaries and they will be reimbursed at 100% provided they comply with the other
eligibility criteria as stipulated in Article II.14 of GA (e.g. participation to project management
meetings, obtaining of the certificates on financial statements). For more information on
“management tasks” see Article II.16.5 of GA.
Can there be a scientific coordinator other than the Coordinator?
The coordinator in the GA is defined only by the tasks mentioned in Article II.2.3. On the other
hand, tasks related to the coordination of the project that are not listed in the above Article (e.g.
scientific coordination of the project) could be carried out by another beneficiary.. It is possible
that this beneficiary in charge of the task of scientific coordination, may be internally (i.e. within
the Consortium) identified as a “scientific coordinator”. However, in the relationship with the
Commission the “scientific coordinator” is only another beneficiary of the GA. It will not be
considered as the project coordinator.”
…and so on it continues. I think this quide is rather good for getting the big picture.
You can find it here:
http://cordis.europa.eu/fp7/find-doc_en.html
Guide to Financial Issues [PDF] Version: 2007-07-24